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Posted by Julia in MN on August 25, 2009, 2:51 pm
Yes, we do have a larger guild -- 250+ members -- and our library fills
10 or 12 plastic milk crates. Like your guild, though, we only have
check out at the meetings, so it is just once a month. We do not allow
check out at the July meeting in an attempt to get all the books in for
inventory. Our librarians do write a piece in each newsletter, usually
including a list of new books. Once or twice a year, they publish a list
of members with overdue books and the titles of those books.
Julia in MN
Grandma Bert wrote:
show/hide quoted text
> On Aug 25, 6:20 am, Julia in MN <jaccola-AT-chartermi-
> DOT-...@jjjjjjj.jjj> wrote:
>> Our guild library is having a problem with books not being returned. If
>> your guild has a library, I'd appreciate some information.
>> 1) How long do you check out books for?
>> 2) Do you fine members if the book is not returned on time? If so, how much?
>> 3) At what point do you ask a member who has not returned a book to pay
>> for it? How is the replacement cost determined? Does the member have the
>> option of buying another copy of the book instead of paying the
>> replacement cost?
>> Julia in MN
>
> I've been my guild's librarian for a couple of years. The rules of the
> library were established before I took it on but I've not felt the
> need to make changes or be too strict of an enforcer. I'm given a lot
> of descretion so things may be decided on a case by case basis.
>
> Technically a book is supposed to be checked out for one month. This
> frequently turns into a longer period but I don't worry about it
> unless someone else wants the book. Then I tell the requestor who has
> it in case they want to get it directly from them instead of waiting
> for the next meeting. The disadvantage to this is that the book is not
> on our bookcart for those browsing for their next inspiration.
>
> Our library is only available at meetings. Since our July meeting is
> an offsite picnic and we don't meet in August, whatever gets checked
> out in June isn't due back until September. I strongly suggest that
> outstanding books must be checked back in before checking anything
> else out for the summer. In about March or April I start monthly
> announcements in both the meeting and the newsletter.
>
> In September (the start of the new membership year) I check with our
> membership person to see if anyone with an outstanding book has not
> renewed their membership. So far I have only had to make a phone call
> and that person ended up signing up again anyway.
>
> Three times a book has gone missing. In each case I have told the
> person to give it some time. The first book did reappear and I expect
> the other two to do so also. If not, we will work something out. One
> of the books was not in demand at all so if it never shows up I won't
> worry about it; I periodically have to cull the list in order to live
> within the confines of the bookcart so that title just may go on the
> culled list. (I sell culled titles to the membership for $1 and any
> not purchased get donated to another guild nearby.)
>
> My thought on having a book replaced is to have a wishlist of titles
> to choose from. Why not get a new book out of it? :o) Of course, if it
> is a title that is necessary to the library then it should be replaced
> with that same title (or a newer edition).
>
> Since you are having problems my laid back approach will not work for
> you. (I'm guessing you are in a larger guild than I am.)
>
> I write a monthly column for me guild's newsletter (Library Corner)
> that lists the books (author and title) new to the library that month.
> *IF* I had to come up with an accountability system I think I would
> add a "reminder list" at the end of the column. I'd certainly announce
> this ahead of time so it wouldn't take anyone by surprise. It might
> actually be helpful for those who check out more than one book and
> need to search their house for the books.
>
> Title
> Name (month checked out)
>
> example:
> Quilt in a Day Log Cabin
> Suzy Quilter (June 2009)
>
> Hope this helps.
> Bert Klimas
> Librarian for the Colville (Washington) Piecemakers
> http://www.librarything.com/catalog.php?view=ColvillePiecemakers
>
>
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Posted by Alice in PA on August 25, 2009, 4:32 pm
Our Guild checks out the books for one month. You check it out one month,
and return it the next. Every month you are late, costs a quarter. Our new
librarian has recently sorted out all the books that are never borrowed.
Those will go into our Silent Auction coming up soon. She also has
purchased some new books, and concentrated on getting a variety...piecing,
applique, free motion, etc. I don't think she's had any problems with books
not being returned.
--
Alice in PA
http://community.webshots.com/user/twosonsatpsu
show/hide quoted text
> Our guild library is having a problem with books not being returned. If
> your guild has a library, I'd appreciate some information.
> 1) How long do you check out books for?
> 2) Do you fine members if the book is not returned on time? If so, how
> much?
> 3) At what point do you ask a member who has not returned a book to pay
> for it? How is the replacement cost determined? Does the member have the
> option of buying another copy of the book instead of paying the
> replacement cost?
> Julia in MN
> --
> -----------
> This message has been scanned for viruses by Norton Anti-Virus
> -----------
>
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Posted by on August 25, 2009, 7:45 pm
I belong to a large guild also. Over 300. Our library is in flux
since we lost our storage space.
In normal times, check out is for one month. Fines are $2 per month.
Names of delinquents are published in the newsletter each month.
If a book in not returned in 3 month, membership rites are suspended,
no classes, no special events, etc.
We have a very organized Librarian who does a great job and losses are
almost non-existant.
Anna Belle
Tue, 25 Aug 2009 08:20:35 -0500, Julia in MN
show/hide quoted text
>Our guild library is having a problem with books not being returned. If
>your guild has a library, I'd appreciate some information.
>1) How long do you check out books for?
>2) Do you fine members if the book is not returned on time? If so, how much?
>3) At what point do you ask a member who has not returned a book to pay
>for it? How is the replacement cost determined? Does the member have the
>option of buying another copy of the book instead of paying the
>replacement cost?
>Julia in MN
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Posted by Marcella Peek on August 26, 2009, 12:02 am
Wow, I guess our guild is pretty lax! :-)
We have just over 200 members and quite a few crates of books and
magazines.
The library is only open once a month during our general meetings. Some
months they only set up a table in the back to collect returns if we
have something big happening during meeting time like an auction or
something. People fill out a card to check out the book and return it
the next month if at all possible.
We did have a bit of trouble with books not being returned. The
librarian and her committee then covered the bottom of the spine of each
book with a piece of really bright, neon colored tape. (Like where the
public library sticks the call numbers and such on their books) When
they did this they announced that the hope was that the books would
really stand out on people's bookshelves or book piles at home and would
be easy to spot at a guild book.
Then they asked everyone to please check their homes and bring in any
and all guild books that were found so they could also be tagged.
People really came through and we've never had the need to ask people as
a group to go hunting nor have we needed to publish names or anything
that might embarrass someone.
We quilters are visual, sometimes a visual reminder works.
It works for us.
marcella
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Posted by Julia in MN on August 26, 2009, 10:00 am
We do the bright tape on the spine, too. Ours are hot pink.
Julia in MN
Marcella Peek wrote:
show/hide quoted text
> Wow, I guess our guild is pretty lax! :-)
>
> We have just over 200 members and quite a few crates of books and
> magazines.
>
> The library is only open once a month during our general meetings. Some
> months they only set up a table in the back to collect returns if we
> have something big happening during meeting time like an auction or
> something. People fill out a card to check out the book and return it
> the next month if at all possible.
>
> We did have a bit of trouble with books not being returned. The
> librarian and her committee then covered the bottom of the spine of each
> book with a piece of really bright, neon colored tape. (Like where the
> public library sticks the call numbers and such on their books) When
> they did this they announced that the hope was that the books would
> really stand out on people's bookshelves or book piles at home and would
> be easy to spot at a guild book.
>
> Then they asked everyone to please check their homes and bring in any
> and all guild books that were found so they could also be tagged.
> People really came through and we've never had the need to ask people as
> a group to go hunting nor have we needed to publish names or anything
> that might embarrass someone.
>
> We quilters are visual, sometimes a visual reminder works.
>
> It works for us.
>
> marcella
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> DOT-...@jjjjjjj.jjj> wrote:
>> Our guild library is having a problem with books not being returned. If
>> your guild has a library, I'd appreciate some information.
>> 1) How long do you check out books for?
>> 2) Do you fine members if the book is not returned on time? If so, how much?
>> 3) At what point do you ask a member who has not returned a book to pay
>> for it? How is the replacement cost determined? Does the member have the
>> option of buying another copy of the book instead of paying the
>> replacement cost?
>> Julia in MN
>
> I've been my guild's librarian for a couple of years. The rules of the
> library were established before I took it on but I've not felt the
> need to make changes or be too strict of an enforcer. I'm given a lot
> of descretion so things may be decided on a case by case basis.
>
> Technically a book is supposed to be checked out for one month. This
> frequently turns into a longer period but I don't worry about it
> unless someone else wants the book. Then I tell the requestor who has
> it in case they want to get it directly from them instead of waiting
> for the next meeting. The disadvantage to this is that the book is not
> on our bookcart for those browsing for their next inspiration.
>
> Our library is only available at meetings. Since our July meeting is
> an offsite picnic and we don't meet in August, whatever gets checked
> out in June isn't due back until September. I strongly suggest that
> outstanding books must be checked back in before checking anything
> else out for the summer. In about March or April I start monthly
> announcements in both the meeting and the newsletter.
>
> In September (the start of the new membership year) I check with our
> membership person to see if anyone with an outstanding book has not
> renewed their membership. So far I have only had to make a phone call
> and that person ended up signing up again anyway.
>
> Three times a book has gone missing. In each case I have told the
> person to give it some time. The first book did reappear and I expect
> the other two to do so also. If not, we will work something out. One
> of the books was not in demand at all so if it never shows up I won't
> worry about it; I periodically have to cull the list in order to live
> within the confines of the bookcart so that title just may go on the
> culled list. (I sell culled titles to the membership for $1 and any
> not purchased get donated to another guild nearby.)
>
> My thought on having a book replaced is to have a wishlist of titles
> to choose from. Why not get a new book out of it? :o) Of course, if it
> is a title that is necessary to the library then it should be replaced
> with that same title (or a newer edition).
>
> Since you are having problems my laid back approach will not work for
> you. (I'm guessing you are in a larger guild than I am.)
>
> I write a monthly column for me guild's newsletter (Library Corner)
> that lists the books (author and title) new to the library that month.
> *IF* I had to come up with an accountability system I think I would
> add a "reminder list" at the end of the column. I'd certainly announce
> this ahead of time so it wouldn't take anyone by surprise. It might
> actually be helpful for those who check out more than one book and
> need to search their house for the books.
>
> Title
> Name (month checked out)
>
> example:
> Quilt in a Day Log Cabin
> Suzy Quilter (June 2009)
>
> Hope this helps.
> Bert Klimas
> Librarian for the Colville (Washington) Piecemakers
> http://www.librarything.com/catalog.php?view=ColvillePiecemakers
>
>